Tally Prime Shortcut Keys: Complete List for Faster Accounting
Tally Prime Shortcut Keys: Complete List for Faster Accounting
If you spend several hours a day working in TallyPrime, moving the mouse through menus for every sales entry, payment, receipt or report soon becomes tiring. Keyboard shortcuts remove much of that repetition.
The most useful Tally Prime shortcut keys are surprisingly easy to remember because the major accounting vouchers are grouped around the function keys: F4 for Contra, F5 for Payment, F6 for Receipt, F7 for Journal, F8 for Sales and F9 for Purchase. Once these become familiar, daily voucher entry becomes much quicker.
TallyPrime also has shortcuts for reports, inventory vouchers, GST work, changing dates, switching companies, printing, exporting and finding information. Some shortcuts work throughout the software, while others become active only on a particular screen.
This guide focuses on shortcuts that are useful in real accounting work and reflects Tally's current documentation, including changes available in recent TallyPrime versions.
Most-Used Tally Prime Shortcut Keys at a Glance
If you only want the shortcuts you are likely to use every day, start here.
| Shortcut Key | Function |
|---|---|
| F2 | Change date |
| Alt+F2 | Change period |
| F3 | Switch between open companies |
| F4 | Contra Voucher |
| F5 | Payment Voucher |
| F6 | Receipt Voucher |
| F7 | Journal Voucher |
| F8 | Sales Voucher |
| F9 | Purchase Voucher |
| F11 | Company Features |
| F12 | Configuration |
| Alt+G | Go To |
| Ctrl+G | Switch To |
| Ctrl+A | Accept/save screen |
| Ctrl+P | Print current voucher/report |
| Ctrl+E | Export current voucher/report |
| Alt+D | Delete voucher |
| Alt+X | Cancel voucher |
| Ctrl+Enter | Alter master or drill into voucher |
| Ctrl+F | Filter a report |
Tally's official keyboard reference confirms the core voucher, report and navigation shortcuts above.
What Are Tally Prime Shortcut Keys?
TallyPrime shortcut keys are keyboard commands that open features or perform actions without requiring you to navigate through menus with a mouse.
For example, if you are at the Gateway of Tally and need to record a sale, you can move through the voucher menus manually. An experienced user will usually press F8 and go directly to the Sales Voucher.
The benefit is not only speed. Shortcuts also help maintain a smoother flow while entering multiple transactions.
TallyPrime shortcuts generally fall into a few groups:
- function keys such as F2, F4 and F8;
- combinations using Alt;
- combinations using Ctrl;
- voucher-specific shortcuts;
- report and navigation shortcuts;
- GST and inventory shortcuts.
One thing to remember is that shortcuts are context-sensitive. F6, for example, opens a Receipt Voucher in an accounting-voucher context, but on certain GST or backup screens it can perform a completely different action. Always pay attention to the screen currently open.
Tally Prime Function Keys F1 to F12
The function keys are a good place to start because several of the most common accounting tasks are mapped to them.
| Key | Common Use in TallyPrime |
|---|---|
| F1 | Open Help |
| F2 | Change voucher date or report date |
| F3 | Switch between open companies |
| F4 | Contra Voucher |
| F5 | Payment Voucher |
| F6 | Receipt Voucher |
| F7 | Journal Voucher |
| F8 | Sales Voucher |
| F9 | Purchase Voucher |
| F10 | View available vouchers/masters in relevant screens |
| F11 | Company Features |
| F12 | Configuration |
There are also useful combinations built around these keys. Alt+F2 changes the report period, Alt+F3 lets you select another company, and Ctrl+F3 shuts currently loaded companies.
Voucher Shortcut Keys in Tally Prime
Voucher shortcuts are usually the first set worth memorising because they are used repeatedly during accounting entry.
F4 – Contra Voucher
Press F4 to open a Contra Voucher.
Contra entries generally involve movement between cash and bank accounts, such as:
- cash deposited into a bank;
- cash withdrawn from a bank;
- transfer between bank accounts.
If your daily work involves frequent banking entries, F4 is worth learning early.
F5 – Payment Voucher
Press F5 to record a Payment Voucher.
Common examples include:
- supplier payment;
- office rent;
- electricity bill;
- transport expense;
- employee reimbursement;
- professional fee;
- bank payment.
For example, if ₹25,000 is paid to a supplier by bank, F5 takes you directly to the voucher used to record the payment.
F6 – Receipt Voucher
Press F6 to open a Receipt Voucher.
This is commonly used for:
- customer collections;
- cash received;
- bank receipts;
- other amounts received by the business.
If a customer pays ₹40,000 against an outstanding invoice, the receipt entry should reduce the relevant customer balance when recorded correctly.
F7 – Journal Voucher
F7 opens the Journal Voucher.
Journal entries are commonly associated with adjustments and accounting entries that do not fit the normal sales, purchase, payment or receipt flow.
The accounting treatment depends on the transaction, so journal entries should be used with an understanding of the accounts being affected rather than simply because F7 is convenient.
F8 – Sales Voucher
F8 opens a Sales Voucher.
For businesses that create invoices throughout the day, this may become one of the most frequently used keys.
Sales entries can affect more than revenue. Depending on the business setup, they may also affect:
- customer balances;
- inventory;
- GST information;
- outstanding receivables.
F9 – Purchase Voucher
Press F9 to open a Purchase Voucher.
This is used when recording purchases such as trading goods, inventory or other purchases according to the accounting setup.
Just as a sales entry can affect several records, a purchase may affect supplier balances, inventory and GST-related information.
Tally's current shortcut documentation confirms F4 through F9 for these primary accounting vouchers.
Inventory, Order and Adjustment Voucher Shortcuts
Beyond the six basic voucher keys, TallyPrime provides direct shortcuts for several other voucher types.
| Shortcut | Voucher |
|---|---|
| Alt+F5 | Debit Note |
| Alt+F6 | Credit Note |
| Alt+F7 | Stock Journal |
| Ctrl+F7 | Physical Stock |
| Alt+F8 | Delivery Note |
| Ctrl+F8 | Sales Order |
| Alt+F9 | Receipt Note |
| Ctrl+F9 | Purchase Order |
| Ctrl+F5 | Rejection Out |
| Ctrl+F6 | Rejection In |
| Ctrl+F4 | Payroll Voucher |
These current TallyPrime combinations differ from some older Tally.ERP 9 shortcuts, which is one reason old shortcut charts found online can be misleading.
Useful Shortcuts While Entering or Altering Vouchers
Opening the correct voucher is only part of fast data entry. Several shortcuts help once you are already inside a voucher.
Alt+D – Delete a Voucher
Use Alt+D to delete a voucher from the appropriate voucher or report screen.
Deleting removes the voucher, so this should be done carefully.
Alt+X – Cancel a Voucher
Use Alt+X to cancel a voucher.
Cancellation and deletion are not the same thing. A cancelled voucher can preserve the record of the voucher while treating it as cancelled, whereas deletion removes the entry.
If auditability matters, do not use the two actions interchangeably.
Ctrl+D – Remove a Ledger or Item Line
While entering a voucher, Ctrl+D can remove the selected ledger or item line.
This is useful if you accidentally selected an extra stock item or ledger and want to remove that row without abandoning the voucher.
Ctrl+T – Mark as Post-Dated
Use Ctrl+T to mark the voucher as post-dated where applicable.
Ctrl+L – Mark Voucher as Optional
Use Ctrl+L to mark a voucher as optional.
Ctrl+I – Add More Details
Ctrl+I opens additional details for the current master or voucher where supported.
Ctrl+O – Related Reports
While recording a voucher, Ctrl+O can open related reports without forcing you to abandon the entry you are working on.
Alt+A – GST Tax Analysis
In applicable voucher-entry screens, Alt+A opens the GST Tax Analysis report.
These voucher and master shortcuts are documented in Tally's current shortcut reference.
Navigation Shortcuts Worth Memorising
Good TallyPrime users do not necessarily know hundreds of commands. They usually know a small set that keeps them moving through the software comfortably.
Alt+G – Go To
Alt+G is one of the most useful shortcuts in TallyPrime.
Go To lets you temporarily open another report, master or voucher while keeping your current work available underneath.
Suppose you are entering a sales transaction and suddenly need to check an outstanding report. Rather than backing out through several screens, you can use Go To, open the required report, check the information and return to your previous work.
Ctrl+G – Switch To
Ctrl+G opens Switch To.
It also helps move directly to another report or task. The important difference is that Go To is intended to let you return to the point where you were working, while Switch To moves you to the new task without that same return flow.
Esc
Press Esc to move back from the current screen or clear a selected value in applicable fields.
Home and End
Use Home and End to move toward the beginning or end of a field or list depending on context.
PgUp and PgDn
Page Up and Page Down help move through lists and reports.
Ctrl+Up / Ctrl+Down
These combinations can move to the first or last menu item within a section and are also used for navigation in certain views.
Ctrl+Left / Ctrl+Right
These keys move across top-menu dropdowns.
Plus and Minus
In reports, + can move to the next relevant item or date, while – can move to the previous one.
Everyday Utility Shortcuts
Several shortcuts are useful regardless of the kind of accounting work you do.
| Shortcut | Action |
|---|---|
| Ctrl+A | Accept/save |
| Ctrl+Q | Exit screen/application |
| Ctrl+N | Show/hide calculator panel |
| Ctrl+P | Print current report/voucher |
| Ctrl+E | Export current report/voucher |
| Ctrl+M | E-mail current voucher/report |
| Ctrl+Alt+W | Share current report/voucher through WhatsApp where supported |
| F11 | Company Features |
| F12 | Configuration |
| Ctrl+F1 | Open contextual TallyHelp |
For example, if you finish an invoice and need a printout, Ctrl+P opens printing for the current voucher. If the same report needs to be exported, Ctrl+E provides direct access to export options.
Shortcut Keys for TallyPrime Reports
Reports are where many users lose time by repeatedly moving through menus.
These shortcuts make review and analysis faster.
| Shortcut | Report Action |
|---|---|
| Alt+I | Insert a voucher |
| Alt+2 | Duplicate a voucher |
| Alt+A | Add a voucher |
| Alt+D | Delete an entry |
| Alt+X | Cancel voucher |
| Enter | Drill down into details |
| Ctrl+Enter | Open voucher for display/alter master where applicable |
| Spacebar | Select/deselect line |
| Alt+F1 / Alt+F5 | Detailed or condensed view where available |
| Ctrl+B | Change Basis of Values |
| Ctrl+H | Change View |
| Ctrl+J | View exceptions |
| Shift+Enter | Expand/collapse information |
| Ctrl+F | Filter report |
TallyPrime 3.0 and later use Ctrl+F for report filtering. In TallyPrime 7.0 and above, Ctrl+Alt+F opens Filter Details after a filter has been applied, helping you see the fields in which matches were found.
Why Ctrl+B, Ctrl+H and Ctrl+J Are Useful
These three report shortcuts deserve more attention than they usually receive.
Ctrl+B – Basis of Values: lets you view report values using different bases or configurations available for that report.
Ctrl+H – Change View: switches the way information is presented without forcing you to search for an entirely different report.
Ctrl+J – Exceptions: helps open exceptions associated with the current report where supported.
For someone who spends more time reviewing data than entering vouchers, these can be just as valuable as F5 or F8.
GST Shortcut Keys in Tally Prime
GST screens have their own context-specific shortcuts.
| Shortcut | GST Action |
|---|---|
| F5 | Switch Nature View/Return View in applicable GST reports |
| F6 | Validate GSTIN/UIN in applicable GSTR-1 view |
| F7 | Validate HSN/SAC |
| F8 | Switch HSN/SAC validation view |
| F10 | Mark GSTR-1/GSTR-3B as filed |
| Alt+F10 | Undo filing |
| Alt+J | Record statutory adjustment |
These actions apply within their respective GST reports rather than behaving this way everywhere in TallyPrime.
For example, pressing F6 from a normal voucher context means something different from pressing F6 while working inside the supported GST validation screen.
This is why memorising shortcuts together with their context is much more effective than learning an isolated list.
TallyPrime 7.0 Shortcut Changes and Additions
Users following older articles should pay particular attention to version differences.
In TallyPrime 7.0 and later, Ctrl+Alt+F is used for Filter Details after applying a report filter. Earlier versions used a different command for that action.
TallyPrime 7.0 also supports Alt+L in applicable workflows for creating or importing party information using GSTIN/UIN.
Recent backup screens also have their own commands. On the relevant backup interface:
- F6 – take an instant backup;
- F7 – refresh backup schedule details;
- Alt+A – add a schedule;
- F9 – download a backup;
- Alt+F9 – download all backups.
These shortcuts are screen-specific and should not be confused with the standard voucher meanings of F6 or F9.
Inventory Shortcut Keys in Tally Prime
Businesses dealing with physical products should learn the inventory voucher shortcuts separately.
Alt+F7 – Stock Journal
Use Stock Journal for applicable stock movement and inventory adjustment workflows.
Ctrl+F7 – Physical Stock
Physical Stock is used when recording actual counted inventory where appropriate.
Alt+F8 – Delivery Note
Useful where goods are delivered before or as part of the invoicing workflow.
Alt+F9 – Receipt Note
Used in applicable goods-receipt workflows.
Ctrl+F8 – Sales Order
Opens Sales Order directly.
Ctrl+F9 – Purchase Order
Opens Purchase Order directly.
Alt+S – Stock Query
While working with a selected stock item in the appropriate voucher context, Alt+S opens Stock Query, allowing you to inspect stock-related information without leaving your workflow.
Currency Symbol Shortcut Keys
TallyPrime also provides keyboard combinations for some commonly used currency symbols.
| Currency | Shortcut |
|---|---|
| Indian Rupee ₹ | Ctrl+4 |
| UAE Dirham | Ctrl+Shift+6 |
| Saudi Riyal | Ctrl+Shift+7 |
Tally notes that some currency-entry methods vary depending on laptop versus desktop keyboards and the numeric keypad being used.
TallyPrime vs Tally.ERP 9 Shortcut Keys
Many familiar shortcuts remain unchanged, but not all of them do.
| Action | TallyPrime | Tally.ERP 9 |
|---|---|---|
| Contra Voucher | F4 | F4 |
| Payment Voucher | F5 | F5 |
| Receipt Voucher | F6 | F6 |
| Sales Voucher | F8 | F8 |
| Purchase Voucher | F9 | F9 |
| Credit Note | Alt+F6 | Ctrl+F8 |
| Debit Note | Alt+F5 | Ctrl+F9 |
| Physical Stock | Ctrl+F7 | Alt+F10 |
| Sales Order | Ctrl+F8 | Different workflow/no equivalent listed in current comparison |
| Purchase Order | Ctrl+F9 | Different workflow/no equivalent listed in current comparison |
| Filter report | Ctrl+F in TallyPrime 3.0+ | Alt+F12 |
Tally's official shortcut table includes both TallyPrime and Tally.ERP 9 commands, making these differences easy to verify.
If you upgraded from Tally.ERP 9, do not assume every old key combination still performs the same action.
A Practical Daily Shortcut Workflow
Trying to memorise 50 shortcuts in one sitting is not particularly useful. It is easier to learn them as part of a normal accounting routine.
Imagine a typical working session:
- Press F8 to record customer sales.
- Use F9 for supplier purchases.
- Press F5 when making a supplier payment.
- Press F6 when a customer payment is received.
- Use Alt+G when you need to check a report without losing your place.
- Use Ctrl+F to filter a large report.
- Press Enter to drill into an unusual figure.
- Use Ctrl+Enter when you need to inspect the related voucher or alter a master in a supported context.
- Press Ctrl+P for a printed report or Ctrl+E if you need an exported copy.
You have now covered a large part of an ordinary accounting day with fewer than ten shortcuts.
That is a much better way to learn than memorising a chart from top to bottom.
Common Shortcut Mistakes to Avoid
Assuming a Key Always Does the Same Thing
TallyPrime is context-sensitive. F6 can mean Receipt Voucher in one place and a completely different action in a GST or backup report.
Look at the active screen before pressing a shortcut you rarely use.
Mixing TallyPrime With Tally.ERP 9
This is probably the biggest source of confusion in shortcut lists online.
Core keys such as F5 and F8 remained familiar, but several combinations changed.
Use instructions written specifically for TallyPrime.
Confusing Delete With Cancel
Alt+D deletes; Alt+X cancels.
They are not interchangeable.
Learning Too Many Keys at Once
Twenty rarely used shortcuts are less valuable than six you remember every day.
Start with voucher keys and expand gradually.
Using a Shortcut Without Checking the Result
Speed should not come at the cost of accuracy.
After changing dates, voucher types or report settings, glance at the screen before continuing.
How to Learn Tally Prime Shortcut Keys Faster
Begin with these six:
F4, F5, F6, F7, F8 and F9.
Once you can use them without thinking, add:
F2, Alt+G, Ctrl+A, Ctrl+P and Ctrl+F.
Then learn shortcuts related specifically to your work.
An inventory user should prioritise Stock Journal, Physical Stock and order vouchers.
A GST accountant may benefit more from report filters, validation shortcuts and statutory adjustments.
A business owner who mainly reviews reports should focus on Alt+G, Ctrl+F, Ctrl+B, Ctrl+H, Enter and Ctrl+Enter.
The easiest memory trick is to learn shortcuts inside the workflow rather than separately.
Tally Prime Shortcut Keys Cheat Sheet
| Task | Shortcut |
|---|---|
| Change date | F2 |
| Change period | Alt+F2 |
| Switch company | F3 |
| Contra | F4 |
| Payment | F5 |
| Receipt | F6 |
| Journal | F7 |
| Sales | F8 |
| Purchase | F9 |
| Debit Note | Alt+F5 |
| Credit Note | Alt+F6 |
| Stock Journal | Alt+F7 |
| Physical Stock | Ctrl+F7 |
| Delivery Note | Alt+F8 |
| Sales Order | Ctrl+F8 |
| Receipt Note | Alt+F9 |
| Purchase Order | Ctrl+F9 |
| Go To | Alt+G |
| Switch To | Ctrl+G |
| Delete voucher | Alt+D |
| Cancel voucher | Alt+X |
| Save/accept | Ctrl+A |
| Ctrl+P | |
| Export | Ctrl+E |
| Filter report | Ctrl+F |
| Change report view | Ctrl+H |
| Basis of Values | Ctrl+B |
| Report exceptions | Ctrl+J |
| Related Reports | Ctrl+O |
| Stock Query | Alt+S |
| Configuration | F12 |
Frequently Asked Questions
What are the most important shortcut keys in Tally Prime?
For everyday accounting, start with F4 Contra, F5 Payment, F6 Receipt, F7 Journal, F8 Sales and F9 Purchase. F2, Alt+G, Ctrl+A and Ctrl+F are also useful for daily work.
What is F8 used for in Tally Prime?
F8 opens the Sales Voucher in the appropriate accounting-voucher context.
What is F9 used for in Tally Prime?
F9 opens the Purchase Voucher when working with accounting vouchers.
What is F5 used for in Tally Prime?
In accounting voucher entry, F5 opens the Payment Voucher. It can have another function on specialised screens, so context matters.
What is F6 used for in Tally Prime?
In the normal accounting-voucher context, F6 opens the Receipt Voucher. On certain GST, IMS or backup screens, F6 may perform a different action.
What is the shortcut key for Credit Note in Tally Prime?
Use Alt+F6 to open a Credit Note voucher.
What is the shortcut key for Debit Note in Tally Prime?
Use Alt+F5 to open a Debit Note voucher.
How do I delete a voucher in Tally Prime?
Open or select the relevant voucher and press Alt+D. If you intend to cancel rather than delete it, use Alt+X instead.
Are TallyPrime and Tally.ERP 9 shortcut keys the same?
Some important keys, particularly F4 through F9, remain familiar. Others changed. Credit Note, Debit Note, Physical Stock, report filtering and several navigation commands differ between TallyPrime and Tally.ERP 9, so an old ERP 9 shortcut chart should not be treated as a current TallyPrime reference.
Use Shortcuts Around the Work You Actually Do
There is little value in memorising every Tally Prime shortcut key simply to know the list.
An accountant who records hundreds of vouchers should become comfortable with F4 through F9 first. Someone responsible for inventory should add Stock Journal, Physical Stock and order shortcuts. A manager who spends most of the day reviewing reports will gain more from Alt+G, Ctrl+F, Ctrl+B and Ctrl+H.
Learn five or six shortcuts, use them until they become automatic, and then add the next group.
That approach is easier to remember and, more importantly, it makes TallyPrime faster without making your accounting work harder.
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